Background

Following Phase One of YLM, and its evaluation, YLM Phase Two was proposed and presented to the Change Board for consideration with an additional, supporting application made to access £1.35 million from the Scottish Government Reform Budget. Following this application the following activity took place:

Business Justification Case and Procurement process commenced January 2022
Sign off gained at Change Board, Strategic Leadership Board & SPA People Committee
Procurement published, closed May 2023, 13 bids received July 2022
Final sign off given by Scottish Government early December 2022
Contract awarded to EY December 2022
Statement of Works agreed and signed off February 2023
Mobilisation commenced February 2023

To ensure YLM Phase Two core programme success, the Leadership and Talent function formed a dedicated YLM team. To establish the foundation for Phase Two, analysis was conducted of Phase One identifying key focus aspects for the YLM team:

Develop Board papers focusing on Procurement, Timelines and resource deployment implications
Review evaluation provided by EY from Phase One with a particular focus on the key challenges being identified
Review feedback received from 2021 Senior Police National Assessment Centre attendees as well as Chief Superintendent forum.
Review details as per awarded technical envelope with particular focus on the following organisational requirements:
Resource deployment / administration / IT / Project Planning / Implementation Strategy / Content Design Principles / evaluation strategy

A YLM Business Management Co-ordinator has been appointed to join the YLM team (March 2023) and is supporting the team in terms of governance reporting, risk management and the coordination of administrative support via administrators aligned to YLM Phase Two.

YLM Phase Two is being managed by the Leadership & Talent Manager assigned to the programme and overall leadership is provided from the Head of Leadership and Talent.

Full engagement and collaboration commenced between the YLM team and EY in December, and continues via joint planning, regular communication and various weekly and monthly meetings.

To provide strategic governance, the YLM Strategic Reference Group has been established, chaired by DCC Taylor with executive level members in attendance. This group holds the YLM team to account in terms of progress, budget, impact and evaluation.

To ensure programme governance and transparency, the YLM Steering Group has been established from a cross-section of the organisation and broader stakeholders and meets on a monthly basis. Stakeholders provide direction, decision making, guidance and authority as appropriate to the YLM team.