Case Learning

Early learning from the case concluded in 24/25 includes:
• The training that has been provided since the case was raised was helpful in clarifying areas that needed clarity during consideration of the case
• There is a potential gap in relation to external organisations that could be involved to support whilstleblowing concerns that are scientific in nature given the Forensic Services Regulator only covers England and Wales
• There were challenges with the overlap of whilstleblowing and grievance

In previous annual reports it was confirmed that a lessons learned exercise was progressed for a single case. A supporting action plan was developed and recognised the case was multi-faceted and had elements related to grievance, discipline and whistleblowing. A progress update is included below.

Engagement with Police Scotland to ensure SPA Corporate/Forensics management are informed of any disciplinary or grievance matters raised directly with them re SPA staff. Complete
Engagement with Police Scotland to propose the Case Allocation Review Panel (CARP) is split into two sections (i.e. Police Scotland and then SPA) with a view to having appropriate SPA officer involvement in such discussions. Complete
Development of training for SPA Complaints and Conduct Team to support quality assurance process for the following circumstances
o Concerns raised which do not reference whistleblowing but actually meet the legal definition
o Concerns raised which reference whistleblowing but do not actually meet the legal definition. Complete
Update policy to fully clarify Complaints and Conduct quality assurance role in ensuring managers actively consider whether concerns raised meet legal definition. Role carried out in practice following training. Draft update developed however policy yet to be progressed for consultation.
Update Code of Conduct to clarify that Integrity Matters only applies to Police Scotland. Complete
Ensure assessment take places, where subsequent correspondence is received following initial protected disclosure, on whether or not additional matters raised require to be treated as a separate complaint. Draft update developed however policy yet to be progressed for consultation.
Put in place appropriate induction and refresher training. Complete
Engage with Police Scotland to confirm that PSD (and CAAPD) have no locus in respect of whistleblowing concerns related to SPA staff with the need for any concern raised to be referred back to SPA. Complete
Ensure policy is updated to confirm Single Point of Contact under the policy is appraised of any potential changes to agreed employee safeguarding arrangements prior to implementation to ensure that these do not result in undue risk. Draft update developed however policy yet to be progressed for consultation.