Report Summary
This report provides members of the Scottish Police Authority Resources Committee with an overview of an update in relation to the ongoing Benefits Management and tracking within the Police Scotland Change Programme. This was presented for discussion at the meeting on 13 February 2025.
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Meeting
The publication discussed was referenced in the meeting below
Resources Committee - 13 February 2025
Date : 13 February 2025
Location : online
Further Detail on Report Topic
On 19th November 2024 we provided the SPA Resources Committee with the Q2 2024/2025 update on the transformational benefits created to date in regards to Cashable, Officer Efficiency and Staff Efficiency savings. This report is to provide a summary of the progress in Q3 2024/25 and detail any movements since that report.
To ensure appropriate scrutiny is applied in relation to any movement on benefits there is a full report taken to Police Scotland Change Board each month along with any relevant Change Requests.
The following have been updated since the last report:
• Cashable Planned values have decreased from £16.739m to £11.634m due to the approval of Change requests for NICCS and UCCP.
• Cashable Forecast values have reduced from £11.099m to £10.961m due to a project timeline extension for NICCS (-£616,358) and a savings review for UCCP (+£478,843).
• Cashable Actual values have increased from £1.281m to £3.780m as £2.499m of savings was validated by Finance for 2023/24 for NatNet.
• Officer Efficiencies Planned have decreased from 512k hours to 511k hours due to a Change Request for Digital Forensic Triage Vans (-966 hours).
• Officer Efficiencies Forecast have decreased from 447k hours to 446k hours due to a Change Request for Digital Forensic Triage Vans (-966 hours).
• Officer Actual values have remained static at 13,863 hours.
• Staff Efficiencies Planned values have decreased from 258k hours to 257k hours due to the correction of an administrative error for COS Phase 3 Lost & Found Module BJC (-844 hours).
• Staff Efficiencies Forecast values have decreased from 200k hours to 199k hours due to the correction of an administrative error for COS Phase 3 Lost & Found Module BJC (-844 hours).
• Staff Efficiencies Actual have remained static at 18,588 hours.
Approach to benefits realisation and organisational design. As previously advised, work to review and enhance benefits realisation and the product set surrounding it is underway through both Operation Evolve workstream and also the revised model for policing activity.
The main focus here is the approach and mechanics to action organisational change from delivered benefits. This will facilitate decision making and visibility around any changes in service design and/or resource that is realised following the deliver of transformation and the identified benefits.
This work needs to be aligned with organisational vision, priorities, and overall resource management approach. Work is progressing and the Committee will be kept up to date as it develops and via the broader workstreams around the revised policing models.
Members received an initial update on value management plans on 16th January 2025. It would be beneficial to sight the Committee regularly as the approach and frameworks develop.
