Report Summary
This report provides members of the Scottish Police Authority Resources Committee with an overview of the changes to the Standing Orders Relating to Contracts in the following areas: Administrative update to procurement thresholds in accordance with SPPN 5/2023 as required by GPA rules and makes a recommend to the SPA Board that the authority to Review, Suspend, Vary and Revoke the Standing Orders Relating to Contracts now be approved by the Resources Committee with no requirement to be further approved by the SPA Board.
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Meeting
The publication discussed was referenced in the meeting below
Resources Committee - 20 February 2024
Date : 20 February 2024
Location : online
Procurement Threshold Changes
The Standing Orders Relating to Contracts lay out roles and responsibilities for the carrying out of Procurement Activity on behalf of the Authority. The Standing Orders Relating to Contracts must be reviewed periodically and updated to reflect the current legislative framework and provide for efficient operation of the procurement service provided by Police Scotland.
The responsibility for reviewing the Standing Orders annually is allocated to the Head of Strategic Procurement under Standing Order 24 therein. The changes are described below and incorporated in Appendix A.
The Standing Orders Relating to Contracts require to have the thresholds at which various procedural requirements apply altered to incorporate updated threshold values for the purpose of determining which regulated procurement procedure applies.
This change is required under Scottish Procurement Policy Note (SPPN) 5/2023. This change is required due to the regular re-setting of thresholds to match international legislation.
They will be published internally and externally on the Police Scotland Procurement intranet and public internet sites alongside other key documents such as the Procurement Strategy and Annual Procurement Reports.
As per Standing order 30, the SPA Chief Executive provided approval to update the document, this approval was granted on 20/12/2023.
