People Committee

The formal minute of the public items of business will be available at the meeting scheduled for 28 February 2024. This will also be published on the SPA’s website.
A full recording of the public items of business taken at this meeting can be accessed here Scottish Police Authority People Committee - 27 November 2023 | Scottish Police Authority (spa.police.uk)

MAIN ITEMS OF BUSINESS
- Your Voice Matters Survey Implementation Plan Progress Update
- Wellbeing (including progress update on Ill Health Retirement and Injury on Duty Review)
- Health and Safety
- Policing Together
- Evaluation Outcomes of MyCareer, People Management Development Programme and Your Leadership Matters Phase 2
- Succession Planning

KEY ISSUES RAISED
Overall Reporting
There continues to be a focus on ensuring reporting can focus more on insight and impact and less on description of activity. Confirmation was provided that work is ongoing to support this through the development of outcome focused measures for the recently approved People Strategy and Strategic Workforce Plan. Only once improved reporting is in place will assurance be evidenced.
You Voice Matters
Members were provided with an update on progress on the Your Voice Matters Survey Implementation Plan. Members requested that Police Scotland review and make clearer the expected timescales for actions to be completed. Clarity was also sought on the planned approach to surveying going forward.
Wellbeing
Against the context of reducing budget and reports of increased staff pressure, members asked for future assurance in relation to activity to seek to mitigate the adverse impact to officer and staff wellbeing through ensuring a meaningful and manageable workload. Members were updated on recent and planned improvements related to Ill Health Retirement and Injury on Duty awards, which will be progressed through the Scottish Police Consultative Forum.
Policing Together
Members commended the breadth and extent of activity, however noted the importance of understanding the impact of this activity to ensure that all the effort is supporting the intended outcome. During the private session members discussed data related to the recruitment process and protected characteristics. This will be discussed in the public session in February 2024.
Health and Safety
Police Scotland provided an assurance that individuals impacted by the pause in Officer Safety Training would receive this as soon as possible after the pause has been lifted.
Leadership and Talent
Members received an update (including recommendations and next steps) on the following evaluations conducted in 2023:
• MyCareer (Post Year 1 of implementation)
• People Management Development Programme (Post Pilot)
• Your Leadership Matters Phase 2 (At end of initial six months)
The Director of People and Development highlighted the importance of being able to demonstrate that processes work through evidence, as well as showing how this work supports culture change. Succession planning and talent management was discussed in the private session with an emphasis placed on the importance of the People Strategy and Strategic Workforce Plan to progress this.

CONCLUSIONS/ACTIONS REACHED
• Your Voice Matters (YVM): Police Scotland to review and make clearer the expected timescales for actions to be completed which appear in the appendix of the report.
• Wellbeing Report: Police Scotland to provide a report to the next committee detailing the actions being taken to ensure prioritisation of workload is fair and reasonable for both officers and staff in the light of budgetary reductions.
• Policing Together: Police Scotland to strengthen reporting on the impact of activity undertaken under the banner of Policing Together.
• Sex Equality and Tackling Misogyny: Police Scotland to ensure performance measures capture all the activity in progress and evidence of impact.
• Health and Safety: Police Scotland to report back to the committee on the progress made to fully implement the use of Surefire earplugs and considering the associated risks if not implemented.
• Your Safety Matters: Police Scotland to provide Members with a report on the benchmarking undertaken and key lessons learned.