Report Summary
This report provides members of the Scottish Police Authority Resources Committee with an overview of of the ongoing work within Police Scotland to enhance our benefits realisation process and to better inform the Scottish Police Authority of the scale, scope and timeline of benefits realised through organisational change activities.
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Meeting
The publication discussed was referenced in the meeting below
Resources Committee - 13 August 2024
Date : 13 August 2024
Location : online
Update
Following feedback and engagement with the Scottish Police Authority, Police Scotland has acknowledged that its current industry standard process for benefits realisation could be further enhanced with improvements to tracking and monitoring methods. To deliver this, a Benefits Realisation Working Group has been established, under the auspices of the wider Operation Evolve programme of work.
The Operation Evolve Benefits Realisation Working Group membership includes representation from Local Policing, Portfolio Delivery, Demand and Productivity, Data Strategy and Performance and Finance.
The current benefits process consists of projects identifying quantitative and/or qualitative benefits and where the as-is measures can be identified and validated. Thereafter benefits profiles, benefit realisation plans and benefits owners are agreed and approved along with the appropriate level of business case (i.e. BJC or FBC). As benefits are realised, they are reported through PMG & Change Board.
The remit of the Operation Evolve Benefits Realisation Working Group is to refine this current process by improving governance, data collection and accountability, ensuring that benefits are reinvested through a formalised decision-making process and in a method that creates best value for the public.
To deliver upon this remit, three distinct workstreams have been identified, each with a named senior workstream lead.
• Benefit Owner development - To provide benefit owners with the knowledge and toolsets to deliver on agreed benefits and outcomes.
• Benefit Tracking and reporting in the operational environment - To link to activities not managed under the current benefits management process.
• Exploration of reporting products to support wider narrative to enhance current reporting metrics.
The group aims to complete it work towards the end of 2024 and will provide regular progress updates to the Authority via the Resources Committee.
