AGENDA

1. Standing Items
1.1Welcome
1.2 Apologies
1.3 Declarations of Interest and Connections
1.4 Decision on taking business in private (items 5 - 9)
1.5 Decisions taken since last meeting of the committee

2. Minute and Actions from previous meeting
2.1 Resources Committee Minute from meeting held on 13 March 2025 for approval
2.2 Resources Committee Action Log and Matters Arising

3. Financial Monitoring
3.1 2024/25 Provisional Year End Outturn
Report for discussion presented by Acting Head of Finance, Police Scotland
3.2 Financial Updates
3.2.1 Revenue (verbal update)
Update for discussion presented by Acting Head of Finance, Police Scotland
3.2.2 Capital Update
Report for discussion presented by Acting Head of Finance, Police Scotland

4. Transformation and Oversight of Benefits
4.1 2024/25 Year End Benefits Report - REPORT OUTSTANDING
Report for discussion presented by the Director of Transformation, Police Scotland
4.2 Transformation High Level Plan 
Report for discussion presented by DCC Transformation & Director of Transformation, Police Scotland

Subject to approval, the following items will be taken in private.

5. Minute and Actions from previous meeting
5.1 Resources Committee Minute from private meeting held on 13 March 2025 for approval
5.2 Private Items Action Log Review and Matters Arising

6. Monitoring and Planning

6.1 Estates Masterplan/Continuous Improvement Plan  - POLICE SCOTLAND HAVE WITHDRAWN THIS PAPER

6.2 Medium/Long Term Financial Plan
Report for discussion presented by the Chief Financial Officer, Police Scotland
6.3 Policing of the Commonwealth Games 2026 Finance Principles
Report for discussion presented by the Chief Financial Officer, Police Scotland
6.4 Financial Regulations – Pre-approval Reporting
Report for discussion presented by Acting Head of Finance, Police Scotland
6.5 Annual Estates List of Approvals
Report for approval presented by Chief Financial Officer, Police Scotland

7. Disposal of Surplus Assets Proposed Disposals for Financial Year 25/26 
Report for approval presented by Chief Financial Officer, Police Scotland

8. Procurement and Contract Awards
8.1 Procurement Performance Report 
Report for discussion presented by Head of Strategic Procurement, Police Scotland
8.2 Contract Award: Microsoft Enterprise Agreement
Report for approval presented by Head of Strategic Procurement, Police Scotland

9. Business Case Scrutiny
9.1 Initial Business Cases/Full Business Cases
9.1.1 Enhanced Communities Policing Full Business Case POLICE SCOTLAND HAVE WITHDRAWN THIS PAPER
9.1.2 Finance System Business Justification Case 
Report for approval presented by Chief Superintendent Davison

9.2 Change Control Oversight
9.2.1 Microsoft Office 365 Change Request
Report for approval presented Chief Technology Officer
9.2.2 National Law Enforcement Data Service (NLEDS) Change Request
Report for approval presented by ACC Criminal Justice, Police Scotland
9.2.3 GDPR Unstructured Data Project Change Request
Report for approval presented by Data Drives Digital Programme Manager

9.3 End of Project Reports
9.3.1 Core Operational Solutions – Data Migration End of Project Report
Report for approval presented by the Head of Portfolio Delivery – Change